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administrative assistant

Posted on September 18, 2026 by Employer details Growing Minds Counseling & Wellness

Job details

*Overview* *Growing Minds Counseling & Wellness* is seeking a warm, organized, bilingual *Client Care & Practice Operations Coordinator* to join our child and family therapy clinic in Orléans, Ontario. This is an *in-person position* that plays an important role in creating a welcoming, professional, and supportive experience for our clients, families, therapists, and team members. The successful candidate will work closely with the Clinic Director and our team of independent therapists to support the day-to-day operations of the clinic. *Responsibilities* * Welcoming children, youth, parents into the clinic * Assisting families with general questions, scheduling, cancellations, and appointment changes * Assisting therapists with administrative needs and clinic procedures * Supporting monthly team meetings and staff-related initiatives * Helping maintain organized, clean, welcoming, and well-stocked therapy and common areas * Supporting therapist onboarding and offboarding processes * Maintaining and organizing administrative resources, templates, and standard operating procedures * Preparing and organizing therapist invoices and administrative documentation * Assisting with other reasonable administrative and practice-operations duties as assigned by the Clinic Director *Skills* * *Fluency in both English and French (bilingual)* * *Available to work fully in person at our Orléans clinic* * *Strong experience and proficiency with the JANE Practice Management platform* * Previous experience in administration, client service, healthcare, counselling, education, or a similar setting is an asset * Excellent organizational and time-management skills * Strong communication and interpersonal skills * Professional, warm, and approachable demeanour * Strong attention to detail * Ability to maintain confidentiality and professionalism when working in a counselling environment * Ability to work independently while also collaborating effectively with a multidisciplinary team *Schedule & Work Location* This is a *part-time, permanent, in-person position* of approximately *25 hours per week* at our Orléans clinic. The regular weekly schedule is: * *Wednesday:* 2:00 p.m. ? 7:00 p.m. * *Thursday:* 2:00 p.m. ? 7:00 p.m. * *Friday:* 2:00 p.m. ? 7:00 p.m. * *Saturday:* 12:00 p.m. ? 5:00 p.m. * *Sunday:* 2:00 p.m. ? 7:00 p.m. *This is an in-person position.* The successful candidate must be available to work all scheduled shifts at our clinic and must be comfortable working evenings and weekends. If you are interested in joining the Growing Minds Counseling & Wellness team, please send your *resume and a brief cover letter* outlining your relevant experience to *Mélanie Lacombe at melanie.lacombe00@gmail.com*. Pay: From $24.00 per hour Expected hours: 25.0 per week Benefits: * On-site parking Language: * French (required) Work Location: In person