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executive assistant

Posted on May 27, 2026 by Employer details Vivacity Technologies

Job details

*Job Summary* Vivacity Technologies is seeking a highly organized, proactive, and strategic Executive Assistant (EA) to provide comprehensive administrative and operational support to our Founder and CEO, . As a trusted partner in a fast-growing SaaS and IT consulting environment, you will manage day-to-day administrative tasks, optimize workflows, support strategic initiatives and act as a critical bridge between executive leadership, internal teams, and public sector stakeholders. This hybrid role offers the flexibility of splitting time between remote work and our Kamloops office, alongside a consistent 25-hour work week (total weekly hours are negotiable) and a comprehensive benefits package. *Key Responsibilities* Calendar & Schedule Management * Manage and optimize the CEO?s complex, rapidly changing daily/weekly calendar. * Proactively align the CEO?s weekly schedule with core business priorities (Sales, Strategy, Team Growth), ensuring dedicated Deep Work time is carved out and fiercely protected. * Coordinate internal and external meetings, product demos, and stakeholder sessions. * Prioritize and gatekeep incoming meeting requests to protect the CEO?s time. Communication & Stakeholder Liaison * Act as a primary point of contact between the CEO, public body clients, and First Nations partners. * Draft, review, and polish professional correspondence, technical briefs, and executive emails. * Screen and route incoming calls, general inquiries, and public sector information requests. Operations & Project Support * Track key project action items and deliverables across the product development and consulting teams. * Compile background research and data summaries for upcoming municipal government contract proposals. * Support in the preparation of high-impact presentations and pitch decks for client meetings and product showcases. * Take ownership of the corporate Document Management ecosystem, optimizing folder structures, access permissions, and document retention. * Assist the CEO in documenting standard operating procedures (SOPs) and drafting internal company policies as the team scales. General Administration & Financial Coordination * Process executive expense reports and log financial operational receipts accurately. * Organize travel arrangements, building detailed itineraries and booking transport or lodging. * Coordinate team events, local workshops, and executive agendas. *Qualifications & Skills* Required Experience * Ideally, 3+ years of experience as an Executive Assistant, Administrative Assistant, or Project Coordinator supporting C-suite executives. * Background or familiarity working with public sector clients is a significant asset. Technical & Core Skills * Proficiency in modern workspace tools including Google Workspace, Microsoft Office 365, and project management software. * Exceptional organization capabilities with a proven ability to manage multiple high-priority timelines. * Flawless written and verbal communication tailored for government and enterprise-level stakeholders. Key Attributes * Absolute discretion when handling highly confidential corporate, municipal data, and personal information. * Proactive problem solver who can operate independently and adapt to shifting priorities in a growing startup environment. * Experience in a technology, SaaS, or professional services environment is an asset. * Strong collaborative mindset aligned with Vivacity?s core values of integrity and leading change. *Work Structure and Compensation* * Hybrid Schedule: Split time productively between working from home and collaborating on-site at our Kamloops office location. * Compensation: The proposed pay range is $28.00 to $33.00 per hour. * Hours: Negotiable 25 hours per week to start. For the right candidate, there is a clear opportunity for this role to expand in scope and hours (potentially moving to full-time) as Vivacity achieves its growth milestones. * Health & Lifestyle Support: Em