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executive assistant

Posted on May 25, 2026 by Employer details Three Way Builders

Job details

*Focus* The Executive Assistant is to take ownership of all administrative responsibilities within the organization and ensure smooth operations of internal tasks. Excellent organizational skills, self-motivation, creativity, attention to detail, problem solving skills and flexibility are all imperative to the success of this position. *Overall outcomes * Provide a professional and friendly encounter with walk-in and call-in customers. Exemplify team player qualities while collaborating with co-workers. Provide timely and efficient administrative support to management through organized planning, taking initiative, and focusing on the details while striving to go above and beyond. *Responsibilities* *GENERAL ADMINISTRATIVE SUPPORT* * Ensure Three Way Builders is professionally represented. * Ensure all office supplies are stocked and reorder as needed. * Copy, print, and scan documents and drawings. * Handle all incoming phone calls using a multiple-line phone system. * Order food for lunch meetings. * Keep workplace and office entrance neat and tidy. * Update and maintain employee tracking lists and company vacation calendar, manage staff onboarding documents and company notifications * Handle all incoming and outgoing mail and parcels. * Maintain employee kitchen in a neat and tidy manner * Assist the President as directed. *INFORMATION TECHNOLOGY* * Keep the Three Way Builders website updated with current content. * Manage and maintain the company's social media accounts (Facebook, Instagram, LinkedIn), including scheduling posts, responding to inquiries, and maintaining a consistent brand voice. * Create new audiovisual and graphic content for website and social media channels using tools such as Canva, Adobe Photoshop, or similar platforms. * Monitor social media engagement and report on basic metrics as requested. *EVENT COORDINATION* * Research and secure venue for staff events. * Coordinate invitations and manage RSVPs. * Coordinate entertainment and activities planning. * Provide creative input for event themes and experiences. *PROJECT COORDINATION* * Assemble Supervisor Field Safety binders. * Assemble Operation & Maintenance (O&M) manuals as required. * Provide support to Operations for administrative tasks *REPORTS AND DOCUMENTS* * Update existing job descriptions and create new ones as needed. * Update existing Standard Operating Procedures and create for any new items. * Update staff and project resumes on a regular basis. *Requirements* *QUALIFICATIONS* * Completion of post-secondary school is an asset (Business or Office Administration preferred). * Experience in a related administrative occupation is preferred. * Familiarity with the construction industry considered an asset. * Valid Driver?s License. *SKILLS* * Excellent computer skills (Microsoft Word, Excel, Outlook, Teams, SharePoint). * Good verbal and written communication skills. * Excellent organizational skills. * Good time management and problem-solving skills. * Ability to prioritize competing tasks and meet deadlines. * Strong attention to detail. * Experience with social media platforms (Facebook, Instagram, LinkedIn) considered an asset. * Familiarity with graphic design tools such as Canva or Adobe Photoshop considered an asset. * Familiarity with Bluebeam considered an asset. * Familiarity with construction project management software (e.g., Procore) considered an asset. * Experience with AI productivity tools considered an asset. *PERSONAL ATTRIBUTES* * Task-oriented with a focus on the needs of the company * Self-starter and hard-working * Positive attitude and willingness to tackle variety of tasks * Creative thinker * Professional in appearance and conduct * Pleasant and cheerful Pay: $42,000.00-$52,000.00 per year Benefits: * Company events * Dental care * Extended health care * On-site parking * RRSP match * Vision care Application question(s): * Do you have a reliable mode of transportation? Education: * Seconda