executive assistant
Posted on May 22, 2026 by Employer details City of Whitehorse
Job details
Education: College/CEGEP. or equivalent experience. Work setting: Willing to relocate. Public corporation. Tasks: Compile data to prepare documents . Establish and co-ordinate administrative policies and procedures. Prepare reports and others documents for consideration and presentation to executive committees and boards of directors. Analyze incoming and outgoing memoranda, submissions and reports. Prepare and co-ordinate the production and submission of summary briefs and reports. Prepare agendas and make arrangements for committee, board and other meetings. Conduct research. Liaise with departmental and corporate officials and with other organizations and associations. Plan, organize, direct, control and evaluate daily operations. Provide customer service. Arrange travel, related itineraries and make reservations. Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents. Manage events. Administrative and office activities. Type and proofread correspondence, forms and other documents. Project management. Process claims transactions. Carry out administrative and clerical activities (record keeping, scheduling etc.). Follow emergency and safety procedures. Process money, cheques and credit/debit card payments. Record and prepare minutes of meetings, seminars and conferences. Draft legal correspondence. Prepare draft agendas for meetings and take, transcribe and distribute minutes. Travel bookings: Business travel. Area of work experience: Correspondence. Business administration/management. Reports and records. Project planning. Work conditions and physical capabilities: Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Personal suitability: Accurate. Dependability. Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Initiative. Organized. Reliability. Team player. Hardworking. Quick learner. Proactive. Screening questions: Are you authorized to work in Canada?. Are you willing to relocate for this position?. Do you have experience working in this field?. Do you have the required certifications listed in the job posting?. Do you live near the job location?. Do you meet the language requirements listed in the job posting?. Employment terms options: Flexible hours. Experience: 5 years or more. Employment terms options: Day. Overtime available. Health benefits: Dental plan. Disability benefits. Health care plan. Paramedical services coverage. Financial benefits: As per collective agreement. Long term benefits: Maternity and parental benefits. Other benefits: Other benefits. Paid time off (volunteering or personal days). Parking available. Variable or compressed work week. Wellness program.- Location Whitehorse, YTY1A 1C2
- Work location On site
- Salary$40.76 to $47.94HOUR hourly (To be negotiated) / 37.5 hours per week
- Terms of employment Permanent employmentFull time
- Day, Flexible hours, Overtime available
- Starts as soon as possible
- Benefits: Health benefits, Financial benefits, Long term benefits, Other benefits
- vacancies 1 vacancy
- Source Job Bank #3582173
Overview
Languages
English
Education
- College/CEGEP
- or equivalent experience
Experience
5 years or more
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Willing to relocate
- Public corporation
Responsibilities
Tasks
- Compile data to prepare documents
- Establish and co-ordinate administrative policies and procedures
- Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Liaise with departmental and corporate officials and with other organizations and associations
- Plan, organize, direct, control and evaluate daily operations
- Provide customer service
- Arrange travel, related itineraries and make reservations
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Manage events
- Administrative and office activities
- Type and proofread correspondence, forms and other documents
- Project management
- Process claims transactions
- Carry out administrative and clerical activities (record keeping, scheduling etc.)
- Follow emergency and safety procedures
- Process money, cheques and credit/debit card payments
- Record and prepare minutes of meetings, seminars and conferences
- Draft legal correspondence
- Prepare draft agendas for meetings and take, transcribe and distribute minutes
Experience and specialization
Travel bookings
- Business travel
Area of work experience
- Correspondence
- Business administration/management
- Reports and records
- Project planning
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
Personal suitability
- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Reliability
- Team player
- Hardworking
- Quick learner
- Proactive
Benefits
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
Financial benefits
- As per collective agreement
Long term benefits
- Maternity and parental benefits
Other benefits
- Other benefits
- Paid time off (volunteering or personal days)
- Parking available
- Variable or compressed work week
- Wellness program
Who can apply for this job?
You can apply if you are:
- a Canadian citizen
- a permanent resident of Canada
- a temporary resident of Canada with a valid work permit
Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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