administrative assistant

Budgetary responsibility

• $500,001 - $1,500,000

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Organize staff consultation and grievance procedures
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Word
• Electronic scheduler
• MS Office
• Electronic mail

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Invoices
• Facility management

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Excellent oral communication
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Dependability

Benefits

Health benefits

• Dental plan
• Health care plan