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conference planner Verified This job was posted directly by the employer on Job Bank.
With some duties as a planner, special events
Posted on May 27, 2024 by Employer details Hot Docs
Job details
Education: Bachelor's degree. or equivalent experience. Work setting: Associations and non profit organizations. Arts and culture. Festival. Film. Event producer. Cultural events. Community and public events. Tasks: Assist in preparing financial reports. Develop risk management plans. Promote conference and meeting services or special events. Develop marketing and communication plans. Prepare, present and manage budgets. Solicit event donors. Assist in budget preparation. Assist in site selection and attend to related details. Co-ordinate and monitor conference and meeting activities and attend to related details. Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events. Confirm and co-ordinate speakers. Plan schedules, goals and objectives. Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.). Research and design special events programs. Plan for social events and guest programs. Prepare final financial and other reports. Plan and oversee Webinars. Project management. Prepare funding and grant applications and proposals. Participate in fundraising activities for charity or non-profit organizations. Report on structural, component or system failures. Evaluate curriculum programs and recommend improvements. Deliver presentations at conferences, workshops or symposia. Complete reports. Analyze data and prepare reports. Co-ordinate workshops. Represent the company within various economic and social organizations. Manage events. Schedule events, programs and activities. Review budgets and spending to ensure departments operate within funding limits. Publicize activities, workshops, meetings and other events for fundraising or information purposes. Evaluate financial risk. Computer and technology knowledge: MS Excel. MS Office. MS PowerPoint. MS Word. MS Windows. Salesforce. Word processing software. Film or video production experience: Documentary and features. Area of work experience: Business. Conference and meeting planning companies. Conference centres. Convention centre. Special events. Reports and records. Business administration/management. Area of specialization: Risk management. Training specialization (creative and performing arts): Film arts. Work conditions and physical capabilities: Attention to detail. Work under pressure. Tight deadlines. Fast-paced environment. Own tools/equipment: Cellular phone. Internet access. Personal suitability: Accurate. Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Initiative. Organized. Team player. Time management. Resourcefulness. Ability to multitask. Screening questions: Are you available for the advertised start date?. Are you currently legally able to work in Canada?. Are you willing to relocate for this position?. Do you currently reside in proximity to the advertised location?. Do you have previous experience in this field of employment?. Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?. What is the highest level of study you have completed?. Experience: 3 years to less than 5 years. Workplace information: Remote work available. Health benefits: Dental plan. Disability benefits. Health care plan. Paramedical services coverage. Vision care benefits. Financial benefits: Group insurance benefits. Life insurance. Registered Retirement Savings Plan (RRSP). Long term benefits: Long-term care insurance. Maternity and parental benefits. Other benefits: Learning/training paid by employer. Other benefits. Team building opportunities. Travel insurance. Wellness program. Support for persons with disabilities: Provides physical accessibility accommodations (for example: ramps, elevators, etc.). Provides visual accessibility accommodations (for example: braille, screen readers, etc.). Provides auditory accessibility accommodations (for example: transcription software, teletypewriters,- LocationToronto, ONRemote work available
- Salary$29.00 to $31.00HOUR hourly (To be negotiated) / 37.5 hours per week
- Terms of employment Permanent employmentFull time
- Start date Starts as soon as possible
- Benefits: Health benefits, Financial benefits, Long term benefits, Other benefits
- vacancies 1 vacancy
- Source Job Bank #2931405
Overview
Languages
English
Education
- Bachelor's degree
- or equivalent experience
Experience
3 years to less than 5 years
Work setting
- Associations and non profit organizations
- Arts and culture
- Festival
- Film
- Event producer
- Cultural events
- Community and public events
Responsibilities
Tasks
- Assist in preparing financial reports
- Develop risk management plans
- Promote conference and meeting services or special events
- Develop marketing and communication plans
- Prepare, present and manage budgets
- Solicit event donors
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Plan schedules, goals and objectives
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for social events and guest programs
- Prepare final financial and other reports
- Plan and oversee Webinars
- Project management
- Prepare funding and grant applications and proposals
- Participate in fundraising activities for charity or non-profit organizations
- Report on structural, component or system failures
- Evaluate curriculum programs and recommend improvements
- Deliver presentations at conferences, workshops or symposia
- Complete reports
- Analyze data and prepare reports
- Co-ordinate workshops
- Represent the company within various economic and social organizations
- Manage events
- Schedule events, programs and activities
- Review budgets and spending to ensure departments operate within funding limits
- Publicize activities, workshops, meetings and other events for fundraising or information purposes
- Evaluate financial risk
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- Salesforce
- Word processing software
Film or video production experience
- Documentary and features
Area of work experience
- Business
- Conference and meeting planning companies
- Conference centres
- Convention centre
- Special events
- Reports and records
- Business administration/management
Area of specialization
- Risk management
Training specialization (creative and performing arts)
- Film arts
Additional information
Work conditions and physical capabilities
- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
Own tools/equipment
- Cellular phone
- Internet access
Personal suitability
- Accurate
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Resourcefulness
- Ability to multitask
Benefits
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
Financial benefits
- Group insurance benefits
- Life insurance
- Registered Retirement Savings Plan (RRSP)
Long term benefits
- Long-term care insurance
- Maternity and parental benefits
Other benefits
- Learning/training paid by employer
- Other benefits
- Team building opportunities
- Travel insurance
- Wellness program
Employment groups Help - Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities
- Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
- Provides visual accessibility accommodations (for example: braille, screen readers, etc.)
- Provides auditory accessibility accommodations (for example: transcription software, teletypewriters, etc.)
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
- Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
Support for newcomers and refugees
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
Support for youths
- Participates in a government or community program or initiative that supports youth employment
- Offers on-the-job training tailored to youth
- Offers mentorship, coaching and/or networking opportunities for youth
Support for Veterans
- Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.)
Support for Indigenous people
- Participates in a government or community program or initiative that supports Indigenous people
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
Support for mature workers
- Applies hiring policies that discourage age discrimination
- Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)
Supports for visible minorities
- Participates in a government or community program or initiative that supports members of visible minorities
- Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2024-06-26
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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