office administrator
Posted on May 03, 2024
by
Employer details
Maple Manufacturing - a division of Niagara Piston Inc.
Job details
*Requirements*
* College/post secondary education.
* 3-5 years purchasing experience.
* Payroll experience preferred.
* Knowledge of MPS/MRP.
* Advanced ability to effectively problem-solve, communicate (orally and in writing), lead business discussions and train others.
* Team player within multi-disciplined team.
* Strong organizational skill set.
* Experience in cross functional team.
* Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
* Experience in managing third-party service providers.
* Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
* Able to maintain filing systems, databases, and basic diary/minutes management.
* Able to meet deadlines.
* Excellent analytical and problem solving skills.
* Meticulous records maintenance skills.
* Superior telephone manners and strong interpersonal skills.
* Strong written and verbal skills to communicate with all levels of the organization and its executive team.
* Strong customer service orientation.
* Experience in bookkeeping (basic) and record keeping.
* Basic knowledge of accounting systems, budgets, and internal controls.
* Effective attention to detail and a high degree of data entry accuracy.
* Able to write simple correspondence, including memos, letters, etc.
* Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
* Must possess a high level of moral judgment for handling confidential information and monetary transactions.
* Able to perform moderate to complex account reconciliations.
* Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
* Strong problem identification and problem resolution skills.
* First Aid skills and/or certificates are considered assets.
*Job Duties*
* Supply PO# and raise PO in Navision, follow up approval, receive packing slips (approved by relevant Manager) and receive in Navision once PO approved by relevant Manager ? all ordering of maintenance and plant consumables approved by Managers.
* Assist in generating work orders for planned and unplanned maintenance on equipment.
* Monitor expenditure against budgets on a weekly or more frequent basis when required and notify Plant Manager if the budget is within 5% of being fully expended.
* Oils, chemicals, tooling consumables ? weekly in plant reviews on inventory and order when minimum is reached, or when prompted by a relevant Manager.
* Order and track safety inventory on a regular basis and order when minimums are reached. Review different types of PPE in order to improve safety and control costs.
* Month end expenditure reports (FA & SP & Expenses) ? review all over expenditure, investigate, explain and where possible introduce CA?s. Run jet reports as required.
* Maintaining and updating all training files and training matrix with all records and notifying Plant Manager when certifications are about to expire.
* Maintaining all charts, weekly and monthly, and posting in plant and in Plant Manager?s office.
* Scheduling workplace inspections monthly, with involvement of all the Managers on a roster basis and participating personally every 2nd month.
* Attaining JHSC Certification 2 Level and being responsible as an employer representative ? ERT, drills, SOP sign offs, machine updates (update LOTO procedure with Maintenance Supervisor), condition reports, work refusals, etc.
* Calling, chairing, recording and posting all bi-monthly JHSC meetings.
* Create sales variance reports weekly.
* Assist with month end closing.
* Cross trained on payroll, production and shipping duties.
* Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
* Special projects as assigned.
*\*\* We thank all applicants for their interest, however only those candidates selected for interviews will be contacted. \*\**
Job Typ
-
LocationSmithville, ON
-
SalaryNot available
-
Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9265353065
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